Brainframe is the ultimate GRC/ISMS solution to manage multiple customers and/or complex entities in an efficient way
We make the choice of having a dedicated tool to properly document and organize your governance, security and compliance a no brainer.
Our ISMS & GRC solution has you fully covered!
We put all you need into one system, easy to manage, affordable, structured, everything linked together and understandable for all people involved
Why is our management system different?
All in one place
Asset & risk management, meeting minutes, technical details, regulations, policies, procedures, control mapping, forms, tasks, auditable proof, ...
Come as you are
Your current ISMS is in Excel and word files? Our system is hybrid and allows you to upload your existing documents and gradually deploy while immediately allowing you to profit from all our features.
Easy for all stakeholders
Get actual involvement from leadership, employees, team managers and other stakeholders
Made for multi-entity
Managing multiple companies as a consultant or multiple legal entities of your company in a fully isolated and easy way
Stop wasting time with emails, task planning and loss of important project details by bringing all in one place
Do all your task/project planning and work delegation inside the same platform.
We want to make it a no brainer for small to medium companies to use a state of the art system
Document management system (DMS)
Leverage a simple folder structure that everyone understands to store, structure and manage your compliance
4 Key activities for any professional
Brainframe makes it easy to manage multiple customers/company entities (frequent context switching)
There was too much information to remember & simply frequently lost with people leaving. Now Brainframe forces us to structure it well.
We saved so much time because we now have one tool in which we structure all our assets and their GRC related information for multiple standards/regulations, and avoid double work
Brainframe has become like a painting pallet for our company, allowing easy collaboration with multiple stakeholders for short and long term
Before Brainframe we were never able to afford a dedicated security & compliance project management tool
Policy & procedure distribution, and collecting the signatures of our staff receiving it has lost us so much time in the past. Now all is build in and easy to show during audits
Thanks to the easy document templates, versioning and customizable document approval workflows, it is now easier than ever to get asset owners started
We often lost time doing duplicate work, to show compliance for multiple standards and regulations. Now all our controls and efforts live under one roof making it so much easier to go through an audit
I love the way I can now structure data from SharePoint in a way that makes sense for us, while keeping the information where it was originally stored
When I find some interesting website with technical documentation, regulation or vulnerability information, I simply take a website snapshot, and I'm sure I'll always find it back
Before Brainframe it was extremely challenging to visualize dependencies between different assets of our company. With the easy document linking, everything simply hangs together and can even be visualized graphically
I used to have an external diagram tool for which I had to store a proprietary file format + PNG, which I then had to add to my documentation. With Brainframe this is simply build into the system with full version management
The way Brainframe allows me to add multiple types of risk readings (security, privacy, safety, ...) on any asset, which then can be visualized on a risk matrix based on the folder I'm in, is simply genius
Because we now do all in a structured way, we no longer have the problem that auditable proof of actions are missing or lost.
You need a self hosted solution?
We also offer the full solution hosted on your own systems. Talk to us so we can walk you through the options.
With one clear place to structure all information from the start, you'll be better organized and while always having all details at your finger tips
A meeting is useless if there is no clear objective, output or follow-up from your discussions. With Brainframe we give you a nice meeting template where you can document everything. Because everything is linked and in one place you can tag assets and other documents right inside your meeting notes and immediately create task to ensure nobody looses sight on the things you agreed upon.
Allowing you to create public forms (eg access request, new supplier, incident notification, GDPR rights, ...) for which replies can directly be mapped to parts of your workspace (eg assets, employees, location, ...) with the full reply of a form being stored in a specific folder. These forms can also be embedded into your own website as a web component making it look part of your corporate identity.
Structured influx of data
Structure all new data on your compliance, projects or system related information inside intelligent context aware folders while allowing the same document/folder to live in multiple folders at the same time. We give you a flexibility you've never seen before!
You need a document from a supplier or colleague? Ask anyone to upload files directly in the correct folder in your workspace without them having access to your document management system. Stop wasting time with emails or hunting down people to get what you want
Remember those situations where you could no longer find that website that perfectly described a specific regulation, standard or way to implement something? Now you simply take a image snapshot of any website and store them where it makes sense. On top of that we index the content so you can quickly find it back later.
With Brainframe you get a dedicated workspace for the customers or company entities you manage, where you can centralise all relevant information in a highly structured and visual way, making your information management system come to life for both you and your collaborators.
PDF, Word and Excel is what most of us know, we reinvented document types to align with asset types and other industry specific terminology, bringing your workspace to life with a whole new level of detail.
Many of our document types come with their own template content to accelerate your work. But you can also define your own templates which includes versioning so you can show your auditors when you used what template and keep track of its changes
Versioning & Approvals
All documents in Brainframe can be assigned a version for easy audit control. Some documents require approvals before they can be published, which is why we give you a flexible approval workflow where you can define multiple stages with different approvers per stage. Each approval is verified with a one time key (eg google authenticator). We offer two types of approvals:
- Simple approvals - where the content of a specific version cannot be modified in the different approval stages
- Dynamic approvals - where in each stage you're able to modify different parts of the document (see animation on the left)
Don't you hate it that you always need to use different tools when you need to make diagrams, and then store them in some format that nobody else can read? That is exactly why we decided to build-in a diagram editor that allows you to make schematics or flow diagrams. Of course all with history of changes & versioning included.
Do your documents have specific properties you need to track? Properties like "Owner of document", "Risk origin", "Category of supplier". Do you need some of these properties to be force collected/verified during risk/KPI readings? Do you want to have full flexibility on defining these properties?
Then you will love the way our document properties work!
In Brainframe everything is a document, including your assets. With many different asset types built in, our "Inventory of ..." document will make it super easy for you to identify and document all your assets, which you can later used or refer to from your risks management, meeting notes, task management or any other part in your workspace
Want to get a quick overview on how your policies are linked, or which asset has which stakeholder, or which vulnerability applies to which asset? Using our visual dependency collections you can quickly define what information you want to visualize, and we do the rest.
When you depend on multiple people to reduce risks and stay compliant then keeping an overview on the tasks and projects that need to be done by different teams and doing the follow-up is extremely time consuming without an easy system.
Brainframe makes this child's play and integrates task management, Gantt timelines, Kanban boards and planning right into your workspace!
Keeping track of multiple regulatory requirements in combination with different ISO or industry specific standards can be challenging and very time consuming. Using our Statement of applicability mapping you can now easily map your existing controls and evidence of implementation to specific standards/regulations/requirements making it easy to find everything back during audits
Any document can be marked as a task, and using our folder based views you can quickly get a hierarchical view on what tasks are still open for that folder (and its subfolders). These tasks can also logically be grouped together in the form of checklists making it easy to track progress and compliance at a glance. (e.g. checklist for GDPR, ISO27001, Quality, ...)
If you are a consulting company that needs to manage multiple different customers, or you are responsible for multiple different entities in a big multi-national, then we have you covered. We let you manage fully isolated workspaces while letting you quickly switch between them.
In the beginning risks are easy to manage, but as soon as you need to comply with multiple standards and regulations it quickly becomes a mess. Brainframe allows you to define multiple types of risks to be tracked on the same assets (CIA risks, Safety risks, Business risks, KYC risks, ...) and this all visualized onto a dynamic risk matrix and evolution KPI that is folder aware giving you a hierarchy based view on the different risks (e.g. per project, per department, per supplier, per customer ...)
They say that if you can't measure it, you can't improve it. That's why we help you track progress on your self defined metrics that make sense for your management system using fully customisable formulas for KPIs, while visualizing their evolution over time.
Roadmap & timeline
Are you still tracking your compliance roadmap in Excel, struggling to keep it up to date? We allow you to track any document task (e.g. project definition, initiative, corrective action) onto a Gantt timeline and visualise/group them per responsible or per checklist (e.g. ISO27001, GDPR, Quality, ...), making it easy to show management what is coming up or show your auditors what you have done and how you plan to continue.
Add any document as a task on a simple todo/doing/done Kanban board, or define your own Kanban workflow to making it easy to visualise tasks and progress in a way that makes sense for both you and your management (eg employee life cycle management, incident tracking, CAPA progress, ...). This Kanban also is folder hierarchy aware, giving you a view only on the folder (and its subfolders) you are in
(e.g. per project, per department, per supplier, per customer ...)
All of your documents can easily be added to distributions, which can be assigned to any internal or external collaborators. This makes collecting proof that your policies have been read a problem of the past
Are you still printing your policies or using an outdated local intranet to distribute policies to your different collaborators? How are you showing your auditor that people actually read your policies?
With Brainframe you can simply add any document (e.g. policy or procedure) to be part of a distribution. This distribution you can then share to your audience (internal or external) without that they need to log in. The collaborators then mark the document as read & understood giving you and your auditors a clear and immediate view on the actual distribution and adoption of the content.
Security and compliance often require you to ask the right questions to your vendors and the ability to proof to your auditors that you did this follow-up. Using our Q&A solution we make it easy for you to create your own questionnaires that can be re-used over time. This allows both you and your auditors to track these activities. And as usual, all including versioning so you can show how replies changed over time
Ready for information management like a pro?
Give yourself the wings you deserve and start using Brainframe!